Captivate Tips

Looking for some tips and tricks for using Captivate? You’ve come to the right place. If you have a tip your like to share or a question, just send us an e-mail.

Adding Closed Captions

If you include a voiceover in your project, you should also include closed captions. Closed captions allow users who can’t hear (including users who have their PC muted) to read your voiceover text.

To add closed captions:

  1. Select Audio > Advanced Audio.
  2. Click a slide that contains audio.
  3. Click the Closed Caption button. The slide’s audio will appear as a waveform.
  4. Click inside the waveform where you want to sync the audio and the caption.
  5. Click the + button.
  6. Type the caption.
  7. Click OK.

To add the closed captioning button to your skin:

  1. Select Project > Skin.
  2. Select your skin.
  3. Check the Closed Captioning checkbox.
  4. Click OK.

Creating a Demo and a Simulation at the Same Time 

With Captivate 3, you can create demos and simulations at the same time. In fact, you can create four versions of a recording (demo, assessment simulation, training simulation, and custom) at the same time. In the recording window, select the checkboxes for the versions you’d like to create. After you create the recording, you can provide a name for each recording. 

Editing and Translating Captions

If you need to edit or translate your captions, you can save your captions to a Word file, make changes, and reimport them.

To edit or translate your captions:

  1. Open your project in Captivate.
  2. Select File > Export > Project Captions and Closed Captions.
  3. Type a filename and click Save.
  4. Click Yes to open the new caption document in Microsoft Word.
  5. Edit the "Updated Text Caption Data" column as needed. You can even change the formatting!
  6. When you are finished editing, select File > Import > Project Captions and Closed Captions.

Editing Screen Captures from a Recording

If you create a demo or simulation of a software application, you probably don’t want to re-record it if one of the application screens changes. For example, if a field is added to a screen, you need to update the recording to include the new field. Instead of re-recording the movie, you can modify the image in the recording to add the field. Here’s how:

  1. Select the slide that contains the image you need to change.
  2. Right-click and select Copy Background.
  3. Open a graphics program and paste the image.
  4. Make your changes and copy the image to your clipboard.
  5. Open the slide, right click, and select Paste Background

Reusing Project Preferences 

You can export and import Captivate preferences to make sure all of your projects use the same preferences settings.

To export your preference settings:

  1. Select File > Export > Preferences.
  2. Type a file name and click OK.

To import preference settings:

  1. Select File > Import > Preferences.
  2. Select a preferences (cpr) file.
  3. Click OK.